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GENERAL INFORMATION

1. The CAF is a non-appropriated fund instrumentality (NAFI) established for the purpose of defraying the expenses incurred by the Corps of Cadets. The CAF is the legal entity contracting with the Contractor for provision of support services as outlined in this document. The U. S. Coast Guard Academy Business Operations Director (CGA BOD) is the Contracting Officer.

2. The purpose of the CAF Livery Service contract is to provide safe transportation for the USCGA Corps of Cadets in support of various cadet programs and activities.

3. The period of performance for this contract is as follows:

A. BASE YEAR LIVERY SERVICES 1 July 2023 – 30 June 2024

B. FIRST OPTION YEAR LIVERY SERVICES 1 July 2024 – 30 June 2025

C. SECOND OPTION YEAR LIVERY SERVICES 1 July 2025 – 30 June 2026

D. THIRD OPTION YEAR LIVERY SERVICES 1 July 2026 – 30 June 2027

E. FOURTH OPTION YEAR LIVERY SERVICES 1 July 2027 – 30 June 2028

4. This contract consists of a base year and four (4) option years for providing livery service to the USCGA. The four (4) succeeding option years are to be exercised at the sole discretion of the Contracting Officer. If the Contracting Officer elects not to exercise the option years, the Contractor will be notified of this decision in writing at least 60 days prior to the end of the contract period.

5. The right is reserved, as the interest of the CAF may require, to reject any or all RFQs received. The CAF may accept any RFQ unless qualified by specific limitation of the Contractor. The contract shall be awarded to that responsible contractor whose RFQ submission, conforming to the RFQ, will be of the greatest value to the CAF, with price and other factors considered. The CAF reserves the right to make this award without discussion.

6. The Contracting Officer is the only individual authorized to execute the award of this contract and subsequent modifications. All changes to this contract are to be considered modifications hereto and must be prepared in writing and must be signed by both parties in the same manner as this contract to be effective.

7. The CAF Business Manager is designated as the Contracting Officer’s Representative (COR) for the purpose of technical surveillance of workmanship and inspection of materials only, for work being performed under this contract. Golf Company Representatives will assist the COR by scheduling livery services. This clause in no way authorizes anyone other than the Contracting Officer to commit the Government to changes in the terms of the contract.

8. The following information will be provided to the Contractor at the time of award: COR’s full name, email address and telephone number; and the USCGA Golf Company Representative’s full names, email addresses, and telephone number(s).

9. The Contracting Officer may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and/or conditions, or fails to provide the Contracting Officer upon request, with adequate assurances of future performance. In the event of termination for cause, the Contracting Officer shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Contracting Officer for any and all rights and remedies provided by law. If it is determined that the Contracting Officer improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

10. A single Contractor’s Representative shall be assigned as the point of contact for scheduling livery services and providing a monthly liberty loop hour summary.

11. The Contractor shall provide proof of insurance coverage reflecting at a minimum those requirements stated in NAF Contract Clause 11 below. The Contractor shall provide the CAF with proof of insurance for damage to property or injury prior to commencement of the contract. Such insurance shall be secured from an insurance company authorized by law to transact business insurance in the State of Connecticut throughout the contract period, including any exercised option years.

12. The rules and regulations of driving upon the USCGA Base shall apply to the Contractor and his/her employees while on the premises of the USCGA Base. These regulations include, but are not limited to, presenting valid identification for Base entrance, and obeying all posted directives, and providing strict adherence to Security Police direction.

13. The Coast Guard has established procedures to control smoking at the USCGA. Smoking is allowed on Base in “designated smoking areas” only. The Contractor shall comply with this regulation when performing services on Base. Smoking in vehicles is strictly prohibited during all times of provided service. This regulation will be made available to the Contractor upon request.

14. The Contractor shall, without additional expense to the CAF, obtain all licenses and permits required for the prosecution of the work. The Contractor shall be responsible for all damages to persons or property that occur as a result of the Contractor’s or his/her employee’s fault or negligence in connection with the prosecution of the work. The Contractor shall also be responsible for all materials delivered and work performed until completion and final acceptance.

15. Any failure by a member of the USCGA at any time, or from time to time, to enforce or require strict performance of any terms or conditions of this contract will not constitute waiver thereof and will not affect or impair such terms or conditions in any way or the USCGA’s rights at any time to avail itself of such remedies as it may have for any breach(es) of such terms and conditions.