Bid: Open

Approximately 18,700**(+/-5%) gallons of Number 2 Fuel Oil to be furnished to various City of Torrington buildings for the fiscal year beginning July 1, 2023 and ending June 30, 2024. The city reserves the right to extend the contract for one year, subject to the approval of the contractor and the Board of Councilmen.

Sulfur content of oils must comply with Federal and State of Connecticut Environmental regulations.  Contractor will comply with the provisions of the Conn. Fair Employment Practice laws.

A delivered firm fixed price per gallon must be quoted delivered to various city buildings. The City is exempt from all state and federal sales taxes. The above quantities are estimated. The city may use more or less fuel.

Details as to the storage capacity of fuel tanks for all city buildings are as follows. While every effort has been made to include all locations, the City reserves the right to add/delete locations. All deliveries will be made with metered invoices and signed by an employee of the City of Torrington. #2 Fuel Oil that is delivered without a signed delivery receipt is the responsibility of the supplier and will not be paid by the City.

While the bid is written for a total quantity of #2 Fuel Oil and the anticipated allocations for each building are included with the specifications, the City reserves the right to redistribute the allocations as needed during the term of the bid until total supply of #2 fuel oil is consumed.

The bidder must have the facilities and equipment to deliver #2 Fuel Oil in the quantities required by the City of Torrington. The tanks are to be monitored weekly to prevent out of fuel situations. In the event an out of fuel situation occurs, delivery is required within 4 hours of notification. Any expenses incurred by the city as a result of low or out of fuel situations will be deducted from vendor’s fuel invoice. Delivery of fuel shall be metered at the delivery point. Delivery trucks for fuel must be equipped with meters to accurately measure the quantity of fuel. The meters must be sealed in accordance with regulations established and enforced by the Connecticut Department of Consumer Protection, Division of Weights and measure. The City reserves the right to cancel and/or refuse deliveries from any vehicle with a non-operational meter. All meters shall have been certified and shall maintain certification during the term of the contract. All meters must be equipped with a ticket printer, which will provide an accurate accounting of the amount of fuel delivered on a printed receipt. Delivery tickets shall be locked in the printer from the start of delivery until the delivery is completed and recorded. All delivery slips must be signed by an employee of the City of Torrington; Delivery Slips submitted without a City employee signature are not sufficient proof of delivery and will not be paid by the City of Torrington.

All bidders must have at least one #2 Fuel Oil Terminal located within the State of Connecticut in which they are authorized to obtain product. Bidders are to submit the name, contact name and phone number of the terminal within the State of Connecticut with whom they have a current agreement, which covers the contract period. All bidders shall be established dealers and distributors that have been in the operation of selling #2 Fuel Oil for a minimum of two years. The successful vendor will be liable for any damages or injuries caused by vendor, its agents, employees and contractors in the performance of the contract with respect to the City buildings, grounds, and equipment, including product spills occurring during delivery. The vendor shall comply and honor all applicable local, state and federal laws applicable to the sale, delivery and transport of the product described in this bid.

All locations are to be on “automatic” fill. The selected supplier must not allow oil tanks to run so low that furnaces shut down. In the event a furnace shuts down due to low or no oil, the supplier will pay a restart fee of $250.00 plus all expenses incurred by the City of Torrington to obtain heat in said location.

Prices quoted shall include any applicable taxes or fees in the bid price.

The attached list of locations and tanks size is a part of this specification.

Declared Emergency: In the event that the City of Torrington is preparing for an “emergency” as designated by local, State or federal officials, the City will notify the vendor by telephone and request that all fuel tanks are “topped off”. Upon receipt of phone call, the vendor will be required to “top off” tanks within 24 hours.

There shall be no additional charges incurred by the City in the event that emergency deliveries are required.

Tank Access: The City will make every effort to ensure that access to all tanks are kept clear and free from obstacles.

Tank Overfill: The successful vendor shall be responsible for any overfill of tanks and for any and all damages and costs incurred as well as complete clean-up of the area and proper removal of all clean-up products.

There will be no fuel surcharge or additional charges of any kind added to the pricing set forth above.

In the event of the closure of City Hall, the bid will be opened on the following business day that City Hall is opened at 11:00 AM.

The City of Torrington reserves the right to award or reject any or all bids, or any portion thereof, to waive technicalities, to award the contract to a bidder other than the lowest bid and to award the bid and/or contracts to one or more bidders submitting essentially identical proposals and, that in the city’s judgment, will best serve the public interest.

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

MBE’S WBE’S AND SBE’S ARE ENCOURAGED TO APPLY