Bid: Open

The City of Torrington is seeking sealed bid proposals from established vendors to provide services for the complete abatement and removal of tile flooring containing asbestos, as outlined in the report dated July 17, 2023, by Mystic Air Quality. The building is located at 107 Arthur Street, Torrington, CT 06790.

The selected contractor will be responsible for the safety and security of the work site and must follow all Federal and/or State of CT laws and regulations and provide documentation of proper disposal of the asbestos containing materials to the City of Torrington.

A pre-bid meeting is scheduled for Wednesday, October 25, 2023 from 9:00 AM to 11:00AM at the Public Works Garage, 107 Arthur Street, Torrington, CT 06790. Vendors will have the opportunity to review the scope of work, project site, existing equipment and ask questions. Please contact Jamie Sykora via email to RSVP if your firm would like to attend, jamie_sykora@torringtonct.org .

The deadline for bid submittals is November 6, 2023 at 11:00 AM. Proposals shall be submitted to the Purchasing Department, City Hall, 140 Main Street, Room 206, Torrington, CT 06790. One original and three (3) exact copies shall be placed in a sealed envelope and clearly marked “RFP# ATA-005-110623 ASBESTOS TILE ABATEMENT AT PUBLIC WORKS GARAGE” and must bear the Name and address of the bidder. Proposals received after the closing date and time shall be rejected and returned unopened. In the case where City Hall is closed for weather related or some other emergency related circumstance, then submittals shall be due the next day when City Hall reopens for business, no later than 11:00 AM on that day.  The City will not be liable for any costs incurred in the preparation of the response for this Request for Proposal. All proposal submissions and materials become property of the City and will not be returned. Once opened such bids are public record. Vendors mailing bids should allow for normal delivery time to ensure timely receipt of their bids. The City of Torrington shall not be held responsible for lost or misdirected bids. No faxed or e-mailed bids will be accepted.

Deadline for questions is Friday, October 27, 2023 by 12:00 NOON. Submit all questions to Jamie Sykora, Facilities Manager, jamie_sykora@torringtonct.org . Questions determined to be of interest to all prospective bidders will be posted as an addendum on the City and State websites. It is the vendor’s responsibility to check these websites 48 hours before the closing date for addenda’s. All information given by the city except by written addendum shall be informal and shall not be binding upon the city nor shall it furnish a basis for legal action by any Proposers against the City.

Any alleged oral agreement made by a bidder or contractor with any agency or employee of the City of Torrington shall be disregarded.

All proposals must include the bidder’s name and be signed by a responsible officer or employee of the vendor submitting a proposal. The vendor shall provide at least three (3) references of companies or agencies that have been provided similar services from said vendor.

This RFP does not commit the City of Torrington to select any vendor or enter into any contract agreement. The City of Torrington reserves the right to request additional information from some or all bidders. The City of Torrington reserves the right to accept any RFP deemed in the best interests of the City of Torrington.

The information provided herein is not intended to and shall not bind the City of Torrington to any of the statements or assumptions set forth herein.

Responses must set forth accurate and complete information for each of the items listed below. At the City's discretion, failure to do so could result in disqualification.

Any contract entered into by the City and the successful bidder shall provide that the City may terminate the contract upon thirty (30) day notice to the bidder.

All proposals will be considered valid for a period of ninety (90) days. The successful bidder shall not withdraw, cancel or modify their proposal.

The bidder hereby acknowledges receipt of and agrees this submittal is based on the RFP and the following addenda(s). Failure to indicate receipt of addenda(s) may result in the bidder being rejected as nonresponsive.

The City of Torrington reserves the right to award or reject any or all bids, or any portion thereof; to waive technicalities; to award the contract to a bidder other than the lowest bid, and to award the bid and/or contracts to one or more bidders submitting essentially identical proposals and, that in the city’s judgment, will best serve the public interest.

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

MBE’S WBE’S AND SBE’S ARE ENCOURAGED TO APPLY